Filling out a Cosmetic Notification Form is a required step before selling any cosmetic product in Canada. Health Canada uses this form to monitor ingredients, verify product safety, and ensure compliance with the Food and Drugs Act and Cosmetic Regulations.
While the process can seem confusing at first, it becomes simple once you understand what information is needed and how to submit it correctly. Keep reading to learn how to complete your form efficiently, avoid delays, and meet all Health Canada requirements.
What Is a Cosmetic According to Health Canada?
Under Section 2 of the Food and Drugs Act, a cosmetic is “any substance or mixture of substances manufactured, sold or represented for use in cleaning, improving, or altering the complexion, skin, hair, or teeth”. This includes items like deodorants and perfumes.
It’s important to correctly classify your product. While cosmetics, drugs, and natural health products are all regulated under the same Act, their intended use and ingredients determine their classification. For example, corticosteroids can only be licensed as drugs, while green tea extract may be licensed as either a cosmetic or a natural health product depending on its claims.
You can learn more on the official Health Canada page about cosmetic regulations, which provides definitions and detailed guidance for compliance.
What Is a Cosmetic Notification Form?
A Cosmetic Notification Form (CNF) is a mandatory document required by Health Canada. It allows regulators to monitor all cosmetic products sold in the country and ensures that products meet safety and labeling standards.
You must submit a CNF within 10 days after your product is first sold in Canada. The same rule applies to any updates or discontinuations.
When Do You Need to Submit It?
You must complete and submit a cosmetic notification form in these cases:
- New product: Submit within 10 days after the first sale in Canada.
- Amendment: Submit within 10 days of any change (for example, ingredient updates or manufacturer changes).
- Discontinuation: Submit within 10 days after the product is no longer sold.
Each submission must include your Cosmetic Number, issued by Health Canada once the product is first notified.
How to Complete a Cosmetic Notification Form
Completing your CNF can be simple when you prepare the right information in advance. Follow these key steps to make sure your submission is smooth and compliant:
- Prepare a full ingredient list. Include each ingredient’s name and concentration information.
- Have your bilingual product label ready. Make sure it meets Health Canada’s labeling standards.
- Confirm your manufacturer, importer, or distributor details. Keep all contact information on file.
- Keep a copy of any previous submissions. Have your Cosmetic Number ready if this is an amendment or discontinuation.
- Consult an expert. Work with a regulatory consulting firm such as Quality Smart Solutions that understands the Canadian Cosmetic Regulations.
For detailed submission steps, refer to the Health Canada guidance on completing the Cosmetic Notification Form. You can also download or save the infographic below as a quick reference guide to these steps.
Common Mistakes to Avoid
Many businesses experience unnecessary rejections due to small but avoidable oversights such as submitting incomplete ingredient data, missing the bilingual label requirement, forgetting to report product changes or discontinuations, or using non-compliant claims and representations.
To prevent these issues and accelerate approval, review your internal process regularly and ensure it aligns with Health Canada’s cosmetic compliance requirements. Staying proactive will help your team identify gaps early and maintain full compliance with current regulations.
Why Cosmetic Notification Forms Matter
Submitting an accurate CNF protects both your brand and your customers. It ensures your products meet Canadian safety standards, builds consumer trust, and helps maintain your credibility with regulators and retailers.
A well-prepared submission also reduces the likelihood of costly recalls, penalties, or delays in product launches. Beyond compliance, maintaining transparency demonstrates that your company values consumer safety and accountability.
Finally, this approach helps you meet regulatory expectations while also strengthening your brand reputation. As a result, it can open doors to new markets and position your business as a reliable and responsible player in the cosmetics industry.
Key Takeaways
- Every cosmetic product sold in Canada requires a cosmetic notification form.
- Submit it within 10 days of sale, change, or discontinuation.
- Include all ingredient, labeling, and manufacturer details.
- Keep your bilingual label compliant and up to date.
- Work with experts to review your product and prevent delays.
FAQs
Do I Need to Submit a Cosmetic Notification Form if I Import Products Only for Resale?
Yes. Importers are responsible for notifying Health Canada even if they are not the manufacturers.
Can I Sell My Cosmetic Product Before Receiving Confirmation from Health Canada?
No. You must submit the CNF within 10 days after the first sale. Failing to do so can result in enforcement actions or product removal.
What Happens If My Product Contains an Ingredient Not Allowed in Cosmetics?
Health Canada may reject your notification or classify your product differently (as a drug or natural health product). Always verify ingredients using the Cosmetic Ingredient Hotlist before submission.
Can I Handle the Process on My Own?
You can, but it’s easy to make mistakes. Working with a compliance partner helps ensure your submission is complete, accurate, and aligned with Health Canada standards.
Next Steps
Understanding and properly completing your cosmetic notification form is essential for selling cosmetics in Canada. Compliance with Health Canada’s requirements supports both consumer safety and long-term business growth.
If you need help navigating Canada’s cosmetic compliance process, our regulatory experts can guide you through every step, from formula review to label verification.
Learn more about our full range of Health Canada cosmetic compliance services, including assistance with your Cosmetic Notification Form and label reviews.
