What is needed to import Natural Health Products?

• NHPs must meet the requirements of the Food and Drugs Act, including licensing, labeling and GMP • Obtaining a Natural Product Number (NPN) is a must for commercial importers of NHPs • The NPN license holder must have a business location in Canada • A Health Canada authorized importer should ensure quality assurance activities with the potency, identity, and purity of the health product • Key activities performed by the importer include product release, stability data reporting, and if required, adverse event reporting

When is an importer of record required?

An importer of record is required if you wish to manufacture, package or label NHPs outside of Canada.

Who can be an importer of record in Canada?

Quality IMPORT Solutions can act as your importer of record! Any business that holds a valid site license issued by the NNHPD can act as an importer of record, so long as any domestic warehouse/storage facility is annexed to the importer’s site license as well as any foreign manufacturing sites.

What are the benefits of a Quality Assurance Assistance?

We will serve as your formal Quality Assurance (QA) personnel or informal advisor on all matters associated with QA. So, leverage our expertise and take a proactive and anticipatory approach towards quality and regulatory requirements not only to prevent your site license from being revoked, but for the health and safety of consumers. 1. Improve Product Quality 2. High Company Standard 3. Improve Collaboration 4. Examine & Restructure Company Processes 5. Maintain A Better Work Culture 6. Reduce Waste and Save Money

How Do I Choose the Right Importer of Record (IOR)?

It can be daunting to select the right provider for your IoR services. First, determine if you need an individual or a company with multiple employees. Find out how much experience your chosen provider has and how well they are equipped to handle different-size imports. Additionally, make sure that their services fit within your budget and are appropriate for the specific country you’re importing from or into. Finally, be sure that their staff is familiar with the global trade regulations in your country of origin and destination.

What are the key steps for the IOR in Global Trade Compliance?

Working with an importer of record (IoR) provider is often a key step in global trade compliance. The service helps businesses adhere to international regulations, such as customs laws, embargoes, and, export missions on goods while ensuring their products are quickly and legally imported in compliance with their laws. An IoR provider will generally negotiate local taxes and duties due on the product, payment of shipping costs, any freight forwarding charges, and so on, to ensure compliance with all necessary laws and regulations. They can also ensure that all required paperwork is completed accurately and that appropriate certificates are obtained before shipping.

What Documents and Information are Required to be an Importer of Record?

Depending on the company, you may be required to provide certain documentation and information to complete your import. These documents include invoices, quotation letters, customs paperwork, transportation records, and more. Additionally, you will need to provide essential information about yourself, including a full name or registered business name as well as a billing address and contact details. Other pieces of information that may need to be provided can include the nature of the goods being imported, where they are being shipped from or to, and details about any associated taxes or levies.

How Can My Business Comply with Importer Of Record Regulations?

When meeting the requirements of your importer of record, it’s important to make sure you have the proper documents filed and set up in advance. This includes filing release notifications with customs and tax authorities, submitting license or certificate applications as needed, and being aware of all deadlines associated with any regulatory requirements. Additionally, it’s important to understand the local customs codes in order to accurately evaluate tax liabilities as well as any other costs related to shipping and handling.

How to Choose the Best IOR Service Provider?

Choosing the best Importer of Record service provider is an important step for businesses seeking to efficiently and cost-effectively import goods. When researching options, there are several factors to keep in mind, such as whether the service provided meets local regulations, the flexibility of their pricing structure, and their reputation for customer service. It’s also important to understand if they are able to provide additional services you may need, such as filing necessary paperwork or providing advice on potential regulatory issues.

What is the Importer of Record Customs Regulations and Compliance?

The Importer of Record (IOR) is responsible for ensuring that all customs regulations and compliance requirements are met. This includes providing accurate and complete documentation, such as commercial invoices, packing lists, and certificates of origin. The IOR must also ensure that the goods are properly classified and valued for customs purposes and that any applicable duties and taxes are paid. Failure to comply with customs regulations can result in fines, penalties, and even the seizure of goods. Importers of record need to work with experienced customs brokers and freight forwarders to ensure compliance with all regulations.

How does the Importer of Record ensure proper documentation and Record-Keeping?

The Importer of Record (IOR) is responsible for ensuring that all necessary documentation is provided and kept up-to-date. This includes commercial invoices, packing lists, and certificates of origin, as well as any permits or licenses required for the importation of certain goods. The IOR must also maintain accurate records of all transactions related to the importation of goods, including the value of the goods, any duties and taxes paid, and any other fees or charges associated with the importation process. These records must be kept for a minimum of five years and made available to customs officials upon request. Working with experienced customs brokers and freight forwarders can help ensure that all necessary documentation and record-keeping requirements are met.

How does the Importer of Record manage tariffs and duties?

The Importer of Record is responsible for paying any tariffs and duties associated with the importation of goods. These fees are determined by the customs agency in the country of import and are based on the value of the goods being imported, as well as any applicable taxes or fees. It is important for the IOR to understand the tariff and duty rates for their specific goods and to factor these costs into their overall importation budget. Working with a customs broker or freight forwarder can also help ensure that the IOR is paying the correct fees and avoiding any potential penalties or fines for non-compliance.

How does the Importer of Record manage the risk and liability?

The Importer of Record (IOR) is responsible for managing the risk and liability associated with the importation of goods. This includes ensuring that all necessary permits and licenses are obtained, that the goods meet all applicable safety and quality standards, and that any potential legal issues are addressed before the goods are imported. The IOR should also have a comprehensive understanding of the customs regulations in the country of import and work closely with their customs broker or freight forwarder to ensure compliance. By taking these steps, the IOR can minimize its risk and liability and ensure a smooth and successful importation process.

Importer of Record IOR Services

In order to import goods into a new country, businesses must understand their responsibilities as the importer of record (IOR). It’s important to be aware of the applicable regulations and duties that come with this role in order to avoid any costly penalties or delays.

The role of the Importer of Record (IOR) is a critical part of transacting international trade. It requires an understanding of the customs regulations and laws that apply to the country you are importing into, as well as specific procedures and processes. Click here for 5 benefits of hiring an Importer of Record.

What is an Importer of Record (IOR)?

An Importer of Record (IOR) is a third-party service provider that takes on the responsibility of ensuring compliance with all import regulations and documentation requirements. They act as the official importer of goods, making it easier for businesses to navigate the complexities of international trade. An IOR can be an individual or a company that is registered with customs authorities in the country of import. They are responsible for ensuring that all necessary documentation is in order, including import licenses, permits, and certificates of origin. They also handle customs clearance and payment of tariffs and taxes on behalf of the importer.

What are the benefits of using an Importer of Record?

By utilizing an IOR for cross-border shipping, companies can benefit from increased compliance with applicable laws and regulations, reduced risk of customs clearance delays, improved cost management and predictability, increased efficiency in the international shipping process, and access to expertise and experienced professionals. Additionally, businesses can take advantage of opportunities presented by foreign markets such as reduced tariffs or duty costs. An IOR is also able to offer a range of services customized to meet the specific needs of their client’s business. If we were your Importer of Record we’d help you; clear customs quickly/efficiently, complete documentation, manage regulatory requirements & monitor supplier performance.

What are an IORs roles and duties?

An IOR takes on the role of the official importer, assuming all legal obligations associated with the import process. One of their primary responsibilities is to ensure compliance with the customs regulations and trade laws of the country they are importing into. This requires a deep knowledge of the importation process, including the necessary documentation, licensing requirements, and product classifications. In addition to compliance, importers of record are also responsible for managing all aspects of customs clearance. This includes accurately completing import declarations, coordinating with customs authorities, and paying applicable import duties, taxes, or tariffs. They must stay updated with changes in import regulations and ensure that their processes and documentation align with the latest requirements. Importers of record also play a vital role in ensuring the safety and quality of imported goods, as they are responsible for adhering to all relevant standards and regulations.

How to choose an importer of record

1. Experience and expertise- It’s essential to choose an IOR with experience and expertise in the specific country and industry that your business is importing from. Look for an IOR that has a proven track record of successfully navigating the import process and has experience working with customs authorities in the relevant country.

2. Reputation- Choose an IOR with a good reputation for reliability and professionalism. Look for reviews and testimonials from other businesses that have used their services.

3. Services offered- Make sure the IOR offers the specific services that your business needs. For example, if you require assistance with obtaining import licenses or permits, make sure the IOR has experience and expertise in this area for your industry i.e. Food, NHPS, or Medical.

Common challenges faced by Importer of Records

One common challenge is staying updated with changes in import regulations and trade laws. Import requirements can vary from country to country and are subject to frequent updates. Another challenge is managing the complexity of customs clearance processes. The import process involves various stakeholders, including customs authorities, freight forwarders, and other service providers. Importers of record must effectively coordinate with these entities to ensure the smooth transit of goods. Logistical challenges, such as transportation delays or supply chain disruptions, can also impact the import process. Finally, importers of record may face challenges related to cultural and language differences when importing goods from different countries.

1. Language and cultural barriers- Dealing with suppliers and customs authorities in different countries can be challenging due to language and cultural barriers. An IOR can help bridge these gaps by providing local expertise and language support.

2. Compliance with regulations- Complying with regulations can be complex, especially for businesses that are new to international trade. An IOR can help ensure compliance with all relevant regulations and documentation requirements.

3. Tariff and tax optimization- Navigating the complex tariff and tax landscape can be challenging, and businesses may miss opportunities to optimize their costs. An IOR can help identify opportunities to minimize costs and ensure that businesses are paying the correct tariffs and taxes.

4. Customs clearance delays- Customs clearance delays can be costly for businesses, resulting in lost sales and increased storage costs. An IOR can help expedite the customs clearance process and reduce the risk of delays.

Importer of record services

1. Compliance with regulations

Ensuring compliance with all import regulations and documentation requirements.

2. Tariff and tax optimization

Identifying opportunities to minimize costs and ensure businesses are paying the correct tariffs and taxes.

3. Customs clearance

Handling customs clearance and ensuring timely delivery of goods.

4. Import documentation

Handling all necessary import documentation, including import licenses, permits, and certificates of origin.

Checklist before exporting your products to Canada

Site Licensed Facility

Ensure your product packaging and labelling is compliant with the NHP Regulations.

Quality Assurance Experts

Make sure you have Quality Assurance experts before importing NHPs to Canada.

GMP Compliant

Confirm your manufacturing units comply with NHP and GMP regulations.

Packaging Compliant

Ensure your product packaging and labelling is compliant with the NHP Regulations.

Shelf Life at Expiry

Confirm whether you collect evidence that your product meets its shelf life expiry.

Quality Technical Agreement

Check with an importer to ensure all sections of GMPs are covered by both parties.

Release Specifications

Be ready to provide written product release specifications according to NHP guides.

Addition of Buildings

Arrange for adding your building and supplements to the Canadian importer’s site.

Medical Device (MDEL Import Agent) Service

An MDEL Import Agent resides in Canada, assists in communicating with Health Canada, responds to Health Canada’s questions regarding devices to be imported or already imported into Canada, undertakes mandatory inspections, and meets all regulatory requirements related to medical device importation and sales in Canada. All MDEL Import Agents are legally responsible for the importing of medical devices in Canada and have extensive responsibilities under the MDR.

All Importers should make sure that all medical devices that are being transported to Canada are compliant with all regulations. The costs of non-compliance can be massive – in terms of monetary losses and damages to your reputation. Save yourself the heavy cost of yearly licensing/compliance, and regulatory requirements – to import your devices stress-free! Have the professionals do the heavy lifting of executing the fine print included in the regulatory requirements and avoid unnecessary delays and expenses.

Canadian Food Importation Service

Your manufacturer (supplier) must meet food safety standards (have a PCP or HACCP) to qualify as a vendor to export to Canada. Our fee structure is an initial setup and an annual fee thereafter. We will randomly ask for documentation throughout the year to ensure you are complying with these standards. Our fee structure is tiered based on the level of compliance and certification as it relates to a food safety plan.

We are focused on acting as an importer of lower-risk foods. As such we are currently not acting as importers for fresh or frozen meats, fresh vegetables, and foods in glass packaging. We can also help with some frozen food product requests.

Importer of Record Service (IOR) for Natural Health Products

Import Natural Health Products efficiently with our extensive network of distributors and brokers. Whether you would like to sell to independent health food stores or to the general public, we can act as your importer of record. Natural Health Products (NHPs) are substances that fall under Schedule 1 of the Natural Health Products Regulations. NHPs can include traditional products, such as Traditional Chinese Medicine, Ayurvedic medicine, and Homeopathics (HM-DIN). Quality Import Solutions can help you meet the site licensing requirements of the Natural Health Product Regulations and act as your importer of record.

NHPs must meet the requirements of the Food and Drugs Act, including licensing, labeling and GMP
Obtaining a Natural Product Number (NPN) is a must for commercial importers of NHPs
The NPN license holder must have a business location in Canada
A Health Canada authorized importer should ensure quality assurance activities with the potency, identity, and purity of the health product
Key activities performed by the importer include product release, stability data reporting, and if required, adverse event reporting

What are the fundamentals of NHP Importing?

It is advisable to keep your import record for six years following the date of import as they can be audited by customs at any point during this time. Since you will be acting as the ‘Importer of Record’, you will be liable for the accuracy and completeness of the import declaration. Also, you will be responsible for the payment of applicable taxes and duties in Canada.

Tax and duty must be paid upon importation into Canada
The tariff, value, and origin of commodities being imported determine the rate of duty
At the port of entry, certain import documentation needs to be presented to the border services.
The import is subject to inspection, customs review, and audit prior to or after the importation.
The Government of Canada may levy extra fees for these services.